TREDEGAR ALLOTMENT ASSOCIATION RULES
- The main gate must be kept locked at all times. The only exception being if members are transporting things in and out.
- All members are expected to behave responsibly at all times, keep their plot(s) in safe order and promote a friendly atmosphere on the Tredegar site.
- When taking over a plot, a member is expected to cultivate a minimum of 50% of the land within the first year and 75% every year after that. The remainder (25%) can include a grassed area, shed and compost bin(s).
- Any type of reasonable cultivation of the plot will be considered by the Committee. However, the guiding principle will be that the plot is used mainly for the cultivation of fruit, vegetables and flowers for the plot holder and his/her family.
- No member may own more than two plots and a second plot will only be granted once a member has shown that they are able to adequately maintain an existing plot (see rule 6).
- If a member has not cultivated their plot as per rule 3, they will be given a reasonable amount of time to bring it into line with the required level of cultivation.
- Water will be turned off in September and turned back on in April (dependant on local weather conditions). Only designated members are permitted to do this.
- Members may use hosepipes to fill water butts. The use of sprinklers (including mechanical devices) and hand held sprays are not permitted when connected to the mains water supply.
- Bonfires should be kept to an absolute minimum and smoke should at no time be allowed to bother local residents. Timing of bonfires will be notified to members via the TAA Plotholders email group and a notice on the site notice board.
- Children must be supervised at all times and not cause a nuisance to other members.
- Dogs are permitted on the site, but must remain on a lead or restrained within a compound. Dogs making a persisted nuisance of themselves may well be banned.
- Greenhouses are permitted [maximum size 4m long x 1.8m wide], but should not be constructed using conventional glass.
- A small shed may be constructed on each plot, and all members are encouraged to collect rain water from their shed.
- When present on a plot, large capacity water tanks must be connected to a shed in order to harvest rainwater for use during drier periods of the year.
- Members must respect both shared amenities and only go on plots worked by other members if invited to do so.
- Structures and equipment (excluding a shed) are not allowed on a plot unless they are used for, or in support of, cultivation, have been licenced by the authority and do not impede any other plot and are covered by a public liability insurance policy paid for by the plot holder.
- Weed killer cannot be used by members without discussion/approval from a Committee Member.
- Members must not deposit rubbish of any kind (including metal and glass) on the main paths; paths adjoining plots; alongside the metal shed; or outside the main gate. Members are responsible for removing all such rubbish from the site.
- The upkeep of the Main Path will be the responsibility of the Committee. Paths adjoining plots will be reinstated where currently no path exists with members having joint responsibility for adjoining path maintenance.
- Plot fences are to be maintained by the member. Any fence that in unsafe, will be removed by the Committee and disposed of appropriately.
- Tyres of any description are not to be brought onto the site.
- A plot holder cannot stand for election to the committee until such time as they have held their membership for a minimum of two years.
- The committee will write to anyone disregarding these rules, outlining the issue, what needs to be done to remedy it, and sets out a reasonable time limit. If the outcome is satisfactory, no further action is taken by the Committee. In the event that the plotholder feels that the Committee have been unreasonable, they can appeal to Dartford Borough Council.
ADDENDUM TO THE RULES:
- The main gate combination code must not be given to anyone who is not a plotholder or co-worker.
2/15. Applies to use of Community Barn area for non-association related functions.
5. The registered Member will be the main user of the plot; named on the Tenancy Agreement; and be liable for annual rent(s) when they fall due.
6. Plot inspections will take place three times a year. No advance warning will be given. Non-cultivation will result in the plotholder being written to, setting out what needs to be done and a reasonable time limit to achieve it (there may be seasonable variation in timings).
8. Not including 1000L tanks. These must to be used to collect rainwater run-off from sheds.
10. Once on site, children must remain within the members plot boundary and not wander round the site. Children are not to ride bicycles round the site.
15. All new plotholders will be given a copy of the TAA rules and Dartford Borough Council Tenancy Agreement when they take on a plot. Any complaints must be in writing and submitted via the TAA email address. Trespassing on a plot could result in immediate withdrawal of a Tenancy Agreement.
16. No trampolines, slides, paddling pools or other children’s play equipment will be allowed on a plot other than a swing and only if the seat is removed at the end of each day and stored securely. A Wendy house must be secured to prevent being blown on to other plots or the railway. Neither the Committee, nor any of the Association members, are responsible for sun beds, BBQ’s and other non-cultivation related leisure items left on plots. It is the responsibility of the plotholder to ensure such items are secured/stored after use.
RULES GOVERNING TREDEGAR ALLOTMENT HOLDERS’ ASSOCIATION
The role of Tredegar Allotment Holders’ Association is primarily to manage the Tredegar allotment site, which is accessed via King Edward Avenue or Marcet Road in West Dartford.
Membership of the Association, which is limited to those holding a signed tenancy agreement, will be through the payment of an annual rent, payable at the annual general meeting. The amount of the rent shall be adjusted annually to represent the Association’s running costs and be agreed by the members.
The AGM will be held each April. All members are expected to attend. Those unable to do so can either nominate somebody else to represent them; otherwise they should send an apology for absence to the Committee.
An AGM can only take place if a quorum exists. This is defined as 10% of the total members.
At the AGM, a Committee consisting of three equal members shall be nominated by the membership. The make-up of the Committee should, where possible, reflect its membership in terms of age, gender and ethnicity.
Each person wishing to stand for the Committee must be proposed by two members. Appointment for what will be a 12-month term will then be via popular vote. At each AGM, the existing Committee will step down and seek re-election where appropriate. However, membership of the Committee is limited to three consecutive years, with no right of return within two years thereafter. The aim, where possible, is to ensure that at least one new member replaces an incumbent Committee member each year.
The role of the Committee is to implement the TAA rules and to interface with appropriate officials at Dartford Borough Council and with other service providers.
Annual audited accounts will also be presented to the membership at each AGM, where any other business pertaining to the Tredegar site will be discussed in open session.
In addition to the AGM, extraordinary general meetings of the Association can be held at the discretion of the Committee. Alternatively, should 8 or more members of the Association wish to request an EGM, the Committee will do its best to expedite this as soon as possible.